Pre-Show Meetings/Site Inspection
Pre-Show Site Inspection
Every good operator will inspect his site prior to setup. In most cases, this means coming out the week before the show, or
if schedual does not permit this, coming out a couple hours earlier than you would otherwise for setup (usually only for
the smaller shows). Site inspection is very important since it helps you determine any special logistical needs for your show.
Here are some of the things you should check for when doing a site inspection:
Determine if the proper distances can be met from show site to audience by physical measurement
Determine prevailing wind direction and how this will effect your site layout
Any fire hazards
Any issues with gaining access to the show site (i.e. rooftop, parking structure, etc...)
Type of material you will be setting up on (i.e. grass, pavement, dirt, roofing material, etc...)
Determine if any special tooling or equipment is needed to satisfy your findings from above
Pre-Show Meeting
Before every show (especially larger shows) you need to meet with the customer, fire inspectors, audio personel, groundskeepers, and
anyone else that might be neccessary in ensuring that your show needs and safety is met. Most customers prefer to have the
meeting take place well in advance so that they can make sure to accommodate any needs the fireworks crew has as far as
logistics are concerned. When meeting with this group of people, it is always neccessary that you give off a professional
appearance and demeanor. In most cases, the customer has paid what they would consider a significant amount of money for
the fireworks display, and you want to make sure they have confidence in your abilities to deliver their money's worth. Not to mention that you
don't want the fire inspector second guessing your ability to safely deal with explosives. Always go to your meetings well
prepared. Take a list of topics to discuss, and always get thier early to do your site inspection before the meeting takes
place. This way, you can bring up any safety concerns or logistical matters that arose out of your site inspection during
the meeting. Here is a short list of items that should be brought by the operator to a site inspection/meeting:
Notepad
Business cards
Laser Range Finder OR a similar measurment device
Show paperwork
Plot plan
Crew list
What topics should I discuss during our meeting?
There are many things that should be discussed during your pre-show meeting. Depending on who you are meeting with at the time,
these are some basic guidelines on what you should ask/discuss:
Customer Meeting
Where the crowd will be
Surrounding fire hazards watered down the day before/of
Customers responsibility to provide site security - and - Any trouble with security last year
Where will my crew enter the field?
Make sure sprinklers are turned off on actual show site
Any stadium or field lights, turned off 5 min prior to show start if possible
Are there going to be any other events going on, if so where, what, and when
How many people are expected to attend
Nearest Home Depot or other hardware store
Will customer be at show
Local places to eat
Exchange cell phone numbers
Typical wind direction/speed
How will I be cued to fire?
Sand (if needed)
Restrooms
Fire Inspector Meeting
Any problems with the show last year? Security? Fires?
Will you have any stand by engines or hoses?
Setup, angles, and fire precautions
Questions or comments?
Exchange cell phone numbers
Wind
Audio Technician Meeting
Where will he/she will be set up
Test run
Communications
Equipment capability (headsets or FSK line)
What time will he/she arrive
Exchange cell phone numbers
Boat Captain Meeting (for a boat/barge show)
Number of deckhands that will be onboard
What facilities will be available to us on the vessel/barge
Head
Sleeping quarters (vessel only)
Shelter (from pyro and weather)
Duration of trip
Safety briefing for my crew
Personel capacity (i.e., including the operator, how many crew you can take to sea)
Communications with captian while underway and during show
Lights for the deck
Equipment loading to/from the deck of the vessel/barge
Name of Vessel
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